What Is a Journal Entry?
A journal entry is a way to record money movement between accounts.
It is used when a transaction does not come directly from:
Sales invoices
Bills
Bank feeds
Payroll
Common examples include:
Transferring money from Bank to Cash
Adjusting an expense
Correcting a previous entry
Moving funds between accounts
Every journal entry must have equal debit and credit amounts.
Access the Journal Section
To view or create journal entries:
Navigate to the Sidebar
Under Entries, select Journals
Click Manual Journal
This opens the Journal table, where you can view:
Date
Title
Amount
Status
Other relevant details
You can also:
Filter journals by date
Customize visible columns
Create a Journal Using Adam
Adam allows you to create journal entries by simply describing the transaction.
To create a journal using AI:
Click Create Manual Journal
Select Ask Adam
A modal will appear where you can:
Type a description of the transaction
Upload a document containing journal instructions
Adam will process your instruction and automatically create a balanced journal entry.
To review:
Locate the journal in the table
Click View
You will see:
Debit side
Credit side
Status
If the status shows Balanced, it means:
Total debits equal total credits
The entry contains no accounting imbalance
Adam ensures proper balancing automatically.
Create a Journal Manually Using the Form
If you prefer full control, you can create a journal manually.
To do this:
Click Create Manual Journal
Select Fill in Forms
Complete the following fields:
Date
Currency
Contact (if applicable)
Chart of Accounts
Amount
Debit or Credit selection
Important Rule: Journal Must Balance
Your total debit must equal your total credit before the journal can be created.
If the amounts do not match:
The status will display Not Balanced
You must adjust the amounts until both sides are equal
To add additional lines:
Click the (+) icon to insert more rows
Once balanced:
Click Create
The system will save your journal entry
Why Some Journals Cannot Be Edited
You may notice that certain journal entries cannot be modified.
This occurs when:
The journal was automatically generated from a bank transaction during reconciliation
In this case:
The journal is locked to protect financial integrity
To make changes, you must return to the Bank Transactions page
This prevents inconsistencies between reconciled bank data and journal records.