The General Ledger provides a detailed history of all financial transactions affecting a specific account. Accessing this ledger lets you monitor the flow of debits and credits, verify balances, and gain insight into how your accounts change over time.
Steps to view the General Ledger for an Account:
Locate the Account in Your Chart of Accounts Table
Find the account you want to review.Click the View Button in the Ledgers Column
This opens a modal window displaying the General Ledger specific to that account.Explore the General Ledger Modal
The ledger displays all journal entries linked to the selected account, consolidating related transactions in one easy-to-read table.Use the Date Filter
Narrow down entries by selecting preset date ranges such as:Today
This Month
This Year
Or customize your own date range
This helps focus on specific periods for detailed analysis or audits.
Columns in the General Ledger Table
The general ledger table includes the following columns to help you organize and track your records:
Column | What It Shows |
Date | The date the journal entry was recorded |
Title | The name or title of the journal entry or transaction |
Narration | Additional description or notes explaining the transaction |
Type | The type of journal entry (e.g., Payment, Sale, Purchase) |
Contact | The associated party involved (customer, vendor, etc.) |
Opening Balance | The account balance at the start of the selected period |
Credit | The amount credited to the account in that entry |
Debit | The amount debited from the account in that entry |
Closing Balance | The running balance of the account after the transaction |