To ensure your data stays consistent and free of conflicts, it’s important to follow these sync guidelines when working between Adam and QuickBooks.
Where to Edit Transactions
Depending on where a transaction was created, you must update it in the correct system:
Created In | Where to Edit |
QuickBooks | QuickBooks ONLY |
Adam | Adam ONLY |
QuickBooks-Originated Entries
These are read-only in Adam. If you attempt to make changes, you’ll see a tip reminding you to return to QuickBooks to make the edits.Adam-Originated Entries
These are pushed to QuickBooks and tagged with a memo like the following example for clarity:Example:
Note: If you need to update this entry, please do so via Adam. [Reference: #503673 — Date: 2025-04-14]
⚠️ Important:
Do not edit Adam-generated transactions directly in QuickBooks. Edits made in QuickBooks will not sync back to Adam and may cause discrepancies in your financial reports.
Best Practices for Transaction Dates
Adam fetches historical data from QuickBooks up to 2 days before your initial sync date.
To avoid duplication and ensure a clean sync, you should start recording new transactions directly on Adam from the day after the sync window ends.
This is especially important when uploading bank statements or creating new journal entries on Adam.
⚠️ Need to backdate a transaction?
If a transaction falls before the sync window, record it in QuickBooks instead. Adam will sync that back in and update your opening trial balances accordingly.
Example: How Dates Affect Your Sync
If you connect Adam to QuickBooks on April 15, 2025, Adam will import historical data up to April 13, 2025.
Start recording or uploading new entries in Adam from April 14 onward.
⚠️ For transactions dated before April 13, 2025 (e.g., a sales transaction on April 12, 2025), you should record them directly in QuickBooks. Adam will sync those entries back in and automatically update your opening trial balances.
Following these guidelines ensures smooth syncing, accurate reporting, and clean financial records across both platforms.